CONSTITUTION OF THE SARASOTA REPUBLICAN
CLUB OF SARASOTA COUNTY
STATE OF FLORIDA

The Sarasota Republican Club, established with the assistance and approval of the Republican State Executive Committee of Florida, does hereby make, ordain and establish this as its Constitution. 

ARTICLE I - NAME: The name of this organization shall be "Sarasota Republican Club."

ARTICL II - OBJECTS: The objects and purpose for which this club is organized are to foster and encourage loyalty to the Republican Party and to promote its ideals; to support the objectives and policies of the Republican county, state and national committees, to promote an informed electorate through education and to promote the principles of freedom, equality and justice on which the government of the United States of America is founded.

ARTICLE III - MEMBERSHIP: Membership in this Club shall be open to all registered Republicans. Applicants for membership shall complete an application and be endorsed by a member of the Club. Application with appropriate dues shall be submitted at a meeting of the Board of Directors and must be approved by the Board. Membership shall become effective upon approval and terminated for non-payment of dues.

ARTICLE IV - OFFICERS: The officers of the Club shall be President, Vice President, Second Vice President, Recording Secretary, Corresponding Secretary and Treasurer, all of whom shall be elected at the annual meeting of the Club in May of each year. The term of office shall be one year, beginning immediately after election in May (only the President shall be restricted to serving four one-year terms). Vacancies shall be filled by the Board of Directors. A President who has served more than half of a term shall be considered to have served a full term in that office.

ARTICLE V - BOARD OF DIRECTORS: The Board of Directors shall consist of the duly elected officers and the chairmen of standing committees. It shall have the authority to transact any and all business of the Club and report same to the members at each regular meeting. It shall fix the time and place of meetings, act upon applications for memberships, act upon appointments of the President, approve the bank where funds are to be deposited, fill vacancies occurring in any elective office and in the Nominating Committee. By a majority vote the Board of Directors may declare a vacancy in any office or committee for failure to perform the duties of the office or committee.

ARTICLE VI - MEETINGS: The annual meeting of the Club shall be held in May of each year, and other meetings shall be held at the discretion of the Board. A quorum for the annual meeting shall be 25 members. While availability of a meeting place may determine the dates, the Board shall attempt to keep meeting dates consistent for convenience of members.

Special meeting of the Club may be called by a majority vote of the Board or upon request of 25 members of the club, purpose of the meeting stated in the call.

ARTICLE VII - PARLIAMENTARY AUTHORITY: Roberts Rules of Order Newly Revised, shall govern the proceedings of this Club in all cases to which they are applicable and in which they are not inconsistent with the provisions of this Constitution.

ARTICLE VIII - ADOPTION AND AMENDMENTS: Adoption of this Constitution and amendments thereto shall require an affirmative vote to two-thirds of those present and voting at any regular meeting of the Club, following approval by the Board of Directors by the same two-thirds vote.

Revised by Membership:

March 17, 1980 September 21, 1981

October 10, 1983 (change of name only)

September 10, 1984 (change of name only)

January 11, 1993

SARASOTA REPUBLICAN CLUB BYLAWS

 

ARTICLE I - NAME: The name of this organization shall be "Sarasota Republican Club."

ARTICLE II - OBJECTS: The objects and purpose for which this club is organized are to foster and encourage loyalty to the Republican Party and to promote its ideals; to support the objectives and policies of the Republican county, state and national committees; to promote an informed electorate through education and to promote the principles of freedom, equality and justice on which the government of the United States of America is founded.

ARTICLE III - POLICY: In conformity with National Republican standards, neither this Club nor its President shall endorse any candidate for public office in primary campaigns, and shall endorse and actively work for the election of properly elected candidate for office from the Republican Party in the general elections. This Club shall be principally educational and social in character and shall not make contributions in money or in kind to political candidates or organizations nor engage in financial or other activities which would result in its being adjudged a political committee or "Committee of continuing existence" as defined in Florida

statutes.

ARTICLE IV - MEMBERSHIP: Membership in the Club shall be open to all registered Republicans. Applicants for membership shall complete an application and be endorsed by a member of the Club. Application with appropriate dues shall be submitted at a meeting of the Board of Directors and must be approved by the Board. Membership shall become effective upon approval and terminated

for non-payment of dues.

ARTICLE V - OFFICERS: The officers of the Club shall be President, First Vice President, Second Vice President, Recording Secretary, Corresponding Secretary and Treasurer, all of whom shall be elected at the annual meeting of the Club in May of each year. The term of office shall be one year, beginning immediately after election in May (only the President shall be restricted to serving four one-year terms). Vacancies shall be filled by the Board of Directors. A President who has served more than half of a term shall be considered to have served a full term in that office.

Duties of Officers:

 

The President shall preside at all meetings of the Club and the Board of Directors, have general supervision of the work of the Club, appoint standing committee chairmen (subject to approval of the Executive Committee), sign checks in an emergency, be an ex-officio member of all committees except the Nominating Committee, and appoint special committees as deemed necessary.

The First Vice President shall perform the duties of President if that officer is absent or unable to serve, shall be Chairman of the Newsletter Committee and perform such other duties the President may assign.

The Second Vice President shall perform the duties of the First Vice President it that officer is absent or unable to serve, shall be Chairman of the Program Committee and shall perform such other duties as the President may assign.

The Recording Secretary shall keep all minutes of meetings of the club and of the Board of Directors and read same when requested by the presiding officer, and be custodian of all records and papers of the Club which are to be preserved:

The Corresponding Secretary shall conduct correspondence of the Club, including assisting with the newsletter when needed, and such other duties as the President may assign.

The Treasurer shall be custodian of all funds of the Club, shall deposit all funds in a bank approved by the Board of Directors, keep an itemized account of all receipts and disbursement; expend funds for routine club expenses and pay such obligations of the Club as are authorized by the Board of Directors at any regular or special Board meeting, and shall present an annual report which has been reviewed by an Auditing Committee at the annual meeting in May.

ARTICLE VI - BOARD OF DIRECTORS: The Board of Directors shall consist of the duly elected officers and the chairmen of standing committees. It shall have authority to transact any and all business of the Club and report same to the members at each regular meeting. It shall fix the time and place of meetings, act upon applications for membership, act upon appointments of the President for special committees, approve the bank where funds are to be deposited, fill vacancies occurring in an elective office and in the Nominating Committee. By a majority vote the Board of Directors may declare a vacancy in any office or committee for failure to perform the duties of the office or committee.

Meetings of the Board shall be held at a regular scheduled date prior to each Club meeting. Special meetings of the Board of Directors may be called by the President with 48 hours written notice. The time and place of regular meetings of the Board shall be adopted at the first regular meeting of a new administration, and may be changed at any regular meeting of the Board, provided all absent members are notified of the Board of Directors, three of whom shall be elected officers.

ARTICLE VII - STANDING COMMITTEES: The President, with advice and approval of the other elected officers (who together shall comprise the Executive Committee), shall appoint all standing committee chairmen, who shall thereupon become voting members of the Board of Directors. Each standing committee chairman shall appoint a co-chairperson, who may substitute for him at meetings of the Board of Directors, with the same privileges as the Chairperson to make motions, take part in discussions and vote. The President shall be ex-officio, a member of all committees except the Nominating Committee. All committees shall report at the Board meetings or Club meetings as ordered by the President and at the annual meeting shall present an annual report to the President and to the Recording Secretary for the record.

The Standing Committee shall be: Arrangements and Reservations, Hospitality, Membership, Program, and Public Relations.

The Arrangements and Reservations Committee shall secure a meeting place, with the approval of the Board of Directors, and accept reservations for the meeting if appropriate.

The Hospitality Committee shall be responsible for the sociability of the club, including selecting hosts and hostesses for each meeting.

The Membership Committee shall accept applications for membership with proper dues and present same to the Board of Directors for approval, and shall accept renewal dues; keep accurate list of the members and see that the President and Corresponding Secretary are informed.

The Program Committee shall secure speakers and other educational programs for the meetings to further the purpose and objects of the Club.

The Public Relations Committee shall prepare publicity releases and such other work to further the good relationship between Club and community as may be appropriate.

Special Committees: The President may appoint an Historian, an Auditing Committee and a Parliamentarian, and such other special committees as will further the purpose of the Club.

ARTICLE VIII - MEETINGS: The annual meeting of the Club shall be held in May of each year, and other meetings shall be held at the discretion of the Board. A quorum for the annual meeting shall be 25 members. While availability of a meeting place may determine the dates, the Board shall attempt to keep meeting dates consistent for convenience of members. Special meetings of the Club may be called by a majority vote of the Board or upon request of 25 members of the Club, purpose of the meeting stated in the call.

ARTICLE IX - DUES: Annual dues for membership in the Club shall be determined by the Board of Directors, and payable January 1 of each year. The fiscal year of the Club shall be January 1 to December 31.

ARTICLE X - NOMINATION AND ELECTION OF OFFICERS: A Nominating Committee of five active members shall be appointed by the President, three from the Board of Directors and two who are not members of the Board, subject to approval by the Board of Directors and announced to the members at a regular meeting no later than February of each year. The Nominating Committee will elect its own chairman, who will report the Committee's nominations to the members at the regular meeting in March. No one shall be nominated for any office whose consent to serve has not been previously obtained.

Election of officers shall be held at the annual meeting in May, when additional nominations may be made from the floor, A written ballot shall be taken if there is more than one candidate for any office. When there is only one candidate for an

office, election may be by voice vote.

ARTICLE XI - AMENDMENTS: These By-Laws may be amended by a two-thirds vote of those present at any regular meeting of the Club or special meeting called for that purpose, provided that the proposed amendments have been submitted at a previous regular meeting.

Roberts Rules of Order Newly Revised shall govern all proceedings of the Club.

Approved by the Board of Directors June 26, 1978

Revised by membership at meetings:

March 17,1980

February 16, 1981

September 21, 1981

October 10, 1983 (change of name only)

September 10, 1984 (change of name only)

January 11, 1993 (add to By-Laws)

Sarasota Republican Club Founded 1977

 

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